For many occupant’s, space is a free good - one that can be used whenever and however they see fit. This results in individuals or departments having more space than is needed for them to fulfil their roles and excess space being wasted or used inefficiently. An Occupancy Survey of space management can identify these problems and indicate solutions.
Completing an occupancy survey and having detailed and reliable occupancy data will result in efficient space management, allow for excess space to be identified and avoid taking on additional properties in order to allow for expansion.
The information a Topscan occupancy survey for space management provides can be used to:
- Measure patterns, peaks and troughs in workspace use in order to allow for increasing sharing of space,
- Identify and reduce underused space,
- Allow for Service Line Reporting (space charging),
- Allow for better clinical / department adjacencies,
- Encourage hot desking,
- Lead to meeting room reduction,
- Allow for reduction in leased space whilst maintaining the same level of service.
Our experienced surveyors will work with you to understand the purpose of the survey, allowing us to build an approach and scope that meets your needs.
All results are provided to you in a format that can be easily used, shared and uploaded to you CAFM system of choice, and more importantly the information will include clear indication of under / over used space.
Topscan have recently completed CAD surveys and occupancy data collection across all of our sites as well as implementing the Trust’s new CAFM system. Their methodical approach, attention to detail and ability to work with Trust staff made the project an easy one to manage. We are more than happy with the results and foresee a long future with Topscan as we will be using them for the ongoing auditing, CAD and Micad management.
Head of Estates Operations, Royal Free London Foundation NHS Trust
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